Planning Your Group Visit

Program options and available times/locations may be limited due to the Museum operating under modifications to ensure safety. Please contact education@childrensmuseumofrichmond.org or call 804-474-7012 for information on current options, or submit a request using the online form below and we will contact you.

Note: Information on this page may not be in effect or may be modified.

General Information

Group Visits are perfect for schools, daycares, or clubs looking to explore the Children’s Museum together! Group Visits are $8 per child and required teachers and chaperones are free with scholarship funds available for those groups that qualify.

Things to know before you book

Group Visits are $8.00 per child.

Group Visits offer unlimited exploration time in the museum exhibits for groups of 10 children or more.

A minimum of 10 children is required for a Group Visit Reservation.

For example: If only seven children attend a Field Trip, CM to Go, or Group Visit, you will be responsible for paying the rate of 10 children.

Group Visits may be booked at any Children’s Museum location.

All Children’s Museum locations: Downtown, Chesterfield, Short Pump, Fredericksburg host Group Visits. Locations may be restricted by the number of children in your group.

Group Visits are booked in a two-step process: 1) Online request; 2) Confirmation Letter

All Group Visit booking requests must be completed using the online form below. Reservations are not able to be made over the phone or via email. You will receive an automatic email notification if your online request was submitted successfully. Once submitted, please allow two weeks for processing.

Your Group Visit is not booked until you have received a Confirmation Letter from the Children’s Museum via email. This will include a detailed schedule of your Group Visit and serves as an invoice. Take note: your Group Visit will be scheduled based on availability while trying to honor your three requested dates.

Scheduling multiple visits?

If scheduling multiple visits, please submit a request form for each prospective date.

Cancelations within two weeks of your scheduled Group Visit will result in a $50 Administrative Fee.

The $50 Administrative Fee will be charged regardless of scholarship status and includes no-shows. If your school or school district is closed because of inclement weather this fee will be waived and the Children’s Museum will reach out to reschedule your visit.

All teachers/aides are free! Group Visits receive a set number of free chaperones as well.

The number of required chaperones (18 years or older) for your visit is based on the total number of children that attend on the day of your visit. We require one adult for every five children.

If there are additional chaperones (adults, parents, caregivers, etc.) above the required safety ratio, those adults will pay the same admission price as the student rate that is indicated on your confirmation letter or a minimum of $3 per person. However, if additional siblings or children attend (not recommended), those children will be required to pay the daily admission price of $9 per child, regardless of the rate listed on the letter.

Group Visits must meet the Children’s Museum Safety Ratio of one adult for every five children.

This ratio can be comprised of all teachers/aides or a combination of teachers/aides and parents, caregivers, etc. It is the responsibility of the teachers supervising the visit to ensure the required Safety Ratio is met on the day of your visit. The Children’s Museum can make the determination to cancel any or all portions of the trip, if the Safety Ratio is not adequately met.

Additional children, such as siblings, are not recommended for Group Visits.

If additional children do attend along with the classes participating in the Group Visit they are not considered part of the school group and are required to pay the normal daily admission rate for the Children’s Museum- regardless of the rate being charged per Group Visit participant.

Interested in an Educator-led program? Book a Field Trip instead.

Field Trips require advance registration for groups of at least ten children. Learn more here.

Does your group qualify for a Scholarship Visit?

The costs indicated on your invoice may change upon the completion and subsequent approval of your Scholarship Application. Scholarship Applications should be submitted at least three weeks prior to your anticipated visit for consideration. Compliance reasons require that Scholarship Applications be received from qualifying schools each year, regardless of whether there has been a change in status from the former year. Click here to download the Scholarship Application.

Photo Video Release

Please know that upon entering the Children’s Museum, you and your children may be photographed or filmed for marketing purposes. If this is an issue for anyone in your Group Visit please contact the Children’s Museum prior to your visit.

Things to know the day of your Group Visit

Cancelations within two weeks of your scheduled Group Visit will result in a $50 Administrative Fee.

The $50 Administrative Fee will be charged regardless of Scholarship Status and includes no-shows. If your school district is closed because of inclement weather this fee will be waived and the Children’s Museum will reach out to reschedule your visit.

All teachers/aides are free! Group Visits receive a set number of free chaperones as well.

The number of required chaperones (18 years or older) for your visit is based on the total number of children that attend on the day of your visit. We require one adult for every five children.

If there are additional chaperones (adults, parents, caregivers, etc.) above the required safety ratio, those adults will pay the same admission price as the student rate that is indicated on your confirmation letter or a minimum of $3 per person. However, if additional siblings or children attend (not recommended), those children will be required to pay the daily admission price of $9 per child, regardless of the rate listed on the letter.

Group Visits must meet the Children’s Museum Safety Ratio of one adult for every five children.

This ratio can be comprised of all teachers/aides or a combination of teachers/aides and parents, caregivers, etc. Please be reminded that it is the responsibility of the teachers supervising the visit to ensure the required Safety Ratio is met on the day of your visit. The Children’s Museum can make the determination to cancel any or all portions of the trip, if the Safety Ratio is not adequately met.

Additional children, such as siblings, are not recommended for Group Visits.

If additional children do attend along with the classes participating in the Group Visit they are not considered part of the school group and are required to pay the normal daily admission rate for the Children’s Museum- regardless of the rate being charged per Group Visit participant.

Checking In

Once at the Children’s Museum, have your group assemble in the main lobby area. Your group will be checked in by a member of the Visitor Experience Team and wristbands will be distributed to all teachers, aides, and chaperones.

Absent Students

We realize that the number of students attending your Group Visit may change. Your Group Visit will only be charged for the number of students in attendance, not the number on your Confirmation Letter/ Invoice.

Payment

Payment is due on the day of your visit. Please note that we only accept one form of payment per reservation. We accept all major credit cards, cash, and checks.  Refunds for overpayment will only be issued if it exceeds $50- this includes overpayment due to absent students. Amounts under $50 will be donated to our Access For All program.   A minimum of 10 children is required for a reservation; therefore payment must include funds for a minimum of 10 children. For example: If only seven children attend a Field Trip or Group Visit, you will be responsible for paying the rate of 10 children.

Please note that member privileges do not apply to Group Visit reservations.

Lunch

Your Group Visit is welcome to bring lunch into the museum. All Children’s Museum locations offer first-come, first-served eating space. Group Visits typically eat picnic-style on tablecloths provided by the museum. Please be respectful of children’s food allergies and tidy up after your group.

Have Fun!

We hope you have a memorable experience at the Children’s Museum! Please feel free to offer your feedback. We’re always seeking to improve our customers’ experiences. We (and our funders/sponsors) love notes from the kids too!


Please fill out the form below with your class information. You may also use this form to submit questions regarding programs that are currently offered.

Request a Date for a Group Visit

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  • This field is for validation purposes and should be left unchanged.