Planning Your Field Trip

General Information

Field Trips inspire and engage students through 30-45 minute programs that include hands-on activities, literacy, and art components. Field Trips are $9 per child and required teachers and chaperones are free with scholarship funds available for those groups that qualify.

Field Trips are $9.00 per child.

Field Trip visits include a 30 to 45-minute educational program with a Children’s Museum Educator, in addition to unlimited exploration time in the museum exhibits.

A minimum of 10 children is required for a Field Trip Reservation.

For example: If only seven children attend a Field Trip, CM to Go, or Group Visit, you will be responsible for paying the rate of 10 children.

Field Trips may be booked at select Children’s Museum location.

Field Trips may be booked at the Children’s Museum Downtown, Chesterfield, or Fredericksburg. Short Pump is unable to host Field Trips.

Field Trips are booked in a two-step process: 1) Online request; 2) Confirmation Letter

All Field Trip booking requests must be completed using the online form below. Reservations are not able to be made over the phone or via email. You will receive an automatic email notification if your online request was submitted successfully. Once submitted, please allow two weeks for processing.

Your Field Trip is not booked until you have received a Confirmation Letter from the Children’s Museum via email. This will include a detailed schedule of your Field Trip and serves as an invoice. Take note: your Field Trip will be scheduled based on availability while trying to honor your three requested dates.

Cancelations within two weeks of your scheduled Field Trip will result in a $50 Administrative Fee.

The $50 Administrative Fee will be charged regardless of scholarship status and includes no-shows. If your school or school district is closed because of inclement weather this fee will be waived and the Children’s Museum will reach out to reschedule your visit.

All teachers/aides are free! Field Trips receive a set number of free chaperones as well.

The number of required chaperones (18 years or older) for your visit is based on the total number of children that attend on the day of your visit. We require one adult for every five children.

If there are additional chaperones (adults, parents, caregivers, etc.) above the required safety ratio, those adults will pay the same admission price as the student rate that is indicated on your confirmation letter or a minimum of $3 per person. However, if additional siblings or children attend (not recommended), those children will be required to pay the daily admission price of $9 per child, regardless of the rate listed on the letter.

Field Trips must meet the Children’s Museum Safety Ratio of one adult for every five children.

This ratio can be comprised of all teachers/aides or a combination of teachers/aides and parents, caregivers, etc. It is the responsibility of the teachers supervising the visit to ensure the required Safety Ratio is met on the day of your visit. The Children’s Museum can make the determination to cancel any or all portions of the trip, if the Safety Ratio is not adequately met.

Additional children, such as siblings, are not recommended for Field Trips.

If additional children do attend along with the classes participating in the Field Trip they are not considered part of the school group and are required to pay the normal daily admission rate for the Children’s Museum- regardless of the rate being charged per Field Trip participant.

Not interested in an Educator-led program? Book a Group Visit instead.

Group Visits require advance registration for groups of at least ten children. Learn more here.

DOES YOUR GROUP QUALIFY FOR A SCHOLARSHIP VISIT?

The costs indicated on your invoice may change upon the completion and subsequent approval of your Scholarship Application. Scholarship Applications should be submitted at least three weeks prior to your anticipated visit for consideration. Compliance reasons require that Scholarship Applications be received from qualifying schools each year, regardless of whether there has been a change in status from the former year. Click here to download the Scholarship Application.

THINGS TO KNOW THE DAY OF YOUR FIELD TRIP

Cancelations within two weeks of your scheduled Field Trip will result in a $50 Administrative Fee.

The $50 Administrative Fee will be charged regardless of Scholarship Status and includes no-shows. If your school district is closed because of inclement weather this fee will be waived and the Children’s Museum will reach out to reschedule your visit.

All teachers/aides are free! Field Trips receive a set number of free chaperones as well.

The number of required chaperones (18 years or older) for your visit is based on the total number of children that attend on the day of your visit. We require one adult for every five children.

If there are additional chaperones (adults, parents, caregivers, etc.) above the required safety ratio, those adults will pay the same admission price as the student rate that is indicated on your confirmation letter or a minimum of $3 per person. However, if additional siblings or children attend (not recommended), those children will be required to pay the daily admission price of $9 per child, regardless of the rate listed on the letter.

Field Trips must meet the Children’s Museum Safety Ratio of one adult for every five children.

This ratio can be comprised of all teachers/aides or a combination of teachers/aides and parents, caregivers, etc. Please be reminded that it is the responsibility of the teachers supervising the visit to ensure the required Safety Ratio is met on the day of your visit. The Children’s Museum can make the determination to cancel any or all portions of the trip, if the Safety Ratio is not adequately met.

Additional children, such as siblings, are not recommended for Field Trips.

If additional children do attend along with the classes participating in the Field Trip they are not considered part of the school group and are required to pay the normal daily admission rate for the Children’s Museum- regardless of the rate being charged per Field Trip participant.

Checking In

Once at the Children’s Museum, an Educator will greet your lead teacher, direct bus drivers to the proper parking areas, and escort students into the building. Your visit will begin with an Educator reviewing the Museum Manners with everyone in the group and distributing wrist bands to chaperones and additional adults in the group.

Absent Students

We realize that the number of students attending your Field Trip may change. Your Field Trip will only be charged for the number of students in attendance, not the number on your Confirmation Letter/ Invoice.

Payment

Payment in full is due on the day of your visit. Please note that only one form of payment is accepted per reservation. We accept cash, checks, and major credit cards. We are unable to accept Purchase Orders. Refunds for overpayment will only be issued if the amount exceeds $50. Amounts under $50 will be donated to our scholarship fund. A minimum of 10 students is required for a reservation. Reservations for under 10 students will be invoiced for the 10-student minimum. Please note that member privileges do not apply to Field Trip reservations.

Please note that member privileges do not apply to Field Trip reservations.

Lunch

Your Field Trip is welcome to bring lunch into the museum. All Children’s Museum locations offer first-come, first-served eating space. Field Trips typically eat picnic-style on tablecloths provided by the museum. Please be respectful of children’s food allergies and tidy up after your group.

Surveys

Teachers will be asked to complete a field trip survey. We rely on feedback to improve our programs and delivery! Please leave your survey with your Educator or at the Front Desk prior to leaving the Children’s Museum.

Photo Video Release

Please know that upon entering the Children’s Museum, you and your children may be photographed or filmed for marketing purposes. If this is an issue for anyone in your Field Trip please contact the Children’s Museum prior to your visit.

Have Fun!

We hope you have a memorable experience at the Children’s Museum! Please feel free to offer your feedback. We’re always seeking to improve our customers’ experiences. We (and our funders/sponsors) love notes from the kids too!


Please fill out the form below with your class information. You may also use this form to submit questions regarding programs that are currently offered.

Field Trip Request Form

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  • This field is for validation purposes and should be left unchanged.