Job Opportunities

 

Visitor Experience Navigator 

AP/AR and Payroll Clerk

Chief Financial Officer

Exhibit and Facilities Technician 

Special Events and Volunteer Manager


Visitor Experience Navigator –  Downtown, Chesterfield, Short Pump & Fredericksburg locations

This part-time position is responsible for providing an enjoyable experience for guests in all areas of the museum. The ideal candidate must be outgoing and enthusiastic, and enjoy working with children and families. Customer service must be a priority. Major responsibilities include engaging and responding to guests and maintaining cleaning and safety protocols. Cross training in all public spaces and programs is required.

Specific duties include, but are not limited to:

  • Providing a point-of-contact for guests
  • Interacting with all visitors in a friendly, professional manner, with exemplary customer service delivery
  • Responding to guest questions, concerns, and comments
  • Dressing up as the Children's Museum mascot, Seymour the Dinosaur and participate in dance parties, story times and parades
  • Facilitating activities for guest
  • Guest safety and security
  • Maintaining cleaning protocols including cleaning restrooms throughout the day, including but not limited to; emptying trash, sanitizing and cleaning exhibits throughout the day, mopping floors
  • Encouraging and selling guest memberships
  • Conducting the Children's Museum's Carousel (Downtown only)
  • Performing front desk admissions duties
  • Set up and break down of all birthday party rooms. Assisting birthday family throughout as needed (cross Training as a Party Programmer for qualified Associates). Weekend and occasional evening and holiday work required

Qualifications:

Experience working in Customer Service. Experience working with children is ideal. Candidate must be flexible with an open schedule.

To apply for this position, email your resume to jobs@c-mor.org with"Downtown VEN - Your Name", "Chesterfield VEN - Your Name", "Short Pump VEN - Your Name", or "Fredericksburg VEN - Your Name" in the subject line.

Due to anticipated response, we regret that only those selected for an interview will be contacted.


AP/AR and Payroll Clerk

Reports To: Controller
Location:
Downtown
Position type:
Part-time, non-exempt

The accounts payable and payroll clerk will maintain current accounts and assist in invoicing functions.  In addition the AP and payroll clerk will be responsible for all payroll functions including ACA and year-end reporting.

Specific duties include, but are not limited to:

  • Reconciles financial reports by verifying entries and comparing system reports to balances, including daily reconciliation.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
  • Pays vendors, monitors discount opportunities; verifies federal id numbers; schedules and prepares checks; resolves purchase order, contract, invoice, or payment discrepancies and documents; insures credit is received for outstanding memos; Issues purchase order amendments.
  • Maintains payroll information by collecting, calculating, and entering data.
  • Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title, department/division transfers and paid time off.
  • Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
  • Reviews payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and workers compensation payments.
  • Resolves payroll discrepancies by collecting and analyzing information.
  • Provides payroll information by answering questions and requests.
  • Maintains payroll operations by following policies and procedures; reporting needed changes.
  • Maintains employee confidence and protects payroll operations by keeping information confidential.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Ad hoc reporting.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Creates, mails and maintains Accounts Receivables.
  • Administers monthly credit card process and reconciliation.
  • Other duties as assigned.

Competencies:

  • Able to manage complexity in problem solving and arrive at appropriate solutions.
  • Protects organization's value by keeping information confidential.
  • Attention to detail.
  • Notices discrepancies and inconsistencies in available information

Knowledge, Skills and Abilities:

  • Knowledge of Generally Accepted Accounting Principles.
  • Basic business acumen related to finance and payroll.
  • Proficient in QuickBooks and Excel
  • High School diploma required; college degree preferred.
  • Minimum 4 years’ experience in a finance/AP/payroll position.
  • Must be 18 or older to apply.

Physical Demands:

  • Sitting, standing and walking for extended periods, frequent climbing, bending, stooping and lifting and moving up to 25 lbs.
  • Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

To apply for this position, email your resume to jobs@c-mor.org with"AP/AR and Payroll Clerk - Your Name" in the subject line.

Due to anticipated response, we regret that only those selected for an interview will be contacted.


Chief Financial Officer

Reports To: Sr. VP of Mission Operations
Location:
Downtown
Position type:
Part-time—occasional nights, holidays, weekends

The CFO will be responsible for all strategic and tactical matters as they relate to providing financial insight and recommendations to support both short and long-term strategies of the Children’s Museum (CM).

Specific duties include, but are not limited to:

  • Ensure financial sustainability as outlined in the Museum’s strategic plan
  • Supervise and direct finance and accounting staff to ensure quality processes and timely payments and collection of funds
  • Plan, develop, organize, implement, evaluate, and direct the financial affairs of CM
  • Lead development of business cases for new initiatives and projects
  • Oversee all activities of the accounting process using generally accepted accounting principles for non-profits and weekly, monthly, quarterly, and annual reviews, as required by policy
  • Establish and maintain financial objectives and policies and the corresponding written policies and procedures in addition to tracking and administering contracts related to general operations of the museum and related services
  • Review the facility’s financial objectives, policies, and procedures periodically, at least annually, and make recommendations for any changes
  • Establish and maintain an accounting system that accurately reflects CM’s income, operating costs, and financial condition
  • Annually lead the process for preparation of an annual operating budget
  • Prepare all requested financial budgets and forecasts/projections, and lead the discussions with the Finance Committee of all financial reports and related analysis
  • Engages volunteers in support of the Museum’s mission
  • Prepare accurate and timely cash flow projections Other duties as assigned

Knowledge, Skills and Abilities:

  • Bachelor degree in Finance/Accounting required; MBA in Finance highly desired
  • Experience with accounting and financial systems in complex organizations, demonstrated proven success as a financial leader
  • Demonstrated track record with strategic financial planning, financial and investment management, debt financing and management, and cash flow management, desired
  • Prior experience with non-profit accounting, desired
  • Adept at managing conflict and competing priorities
  • Experience using Quickbooks for accounting and budgeting

Physical Demands:

  • Sitting, for extended periods, occasional walking, standing, climbing and bending, stooping and lifting and moving up to 25 lbs.
  • Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus
  • Ability to safely operate motor vehicles

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

To apply for this position, email your resume to jobs@c-mor.org with"CFO - Your Name" in the subject line.

Due to anticipated response, we regret that only those selected for an interview will be contacted.


Exhibit and Facilities Technician 

Department: Operations
Reports To:
Director of Facilities  
Location:
Downtown
Position type:
Full-time, including nights, weekend, and holiday work  

The Facilities and Exhibits Technician is responsible for maintenance and upkeep of outdoor areas and facilities; facility and exhibit related maintenance throughout the museum; and exhibit construction as directed. Responsible for repairing exhibit components as needed.

Specific duties include, but are not limited to:

  • Maintains and repairs exhibit components including assisting with daily safety or maintenance checks, as needed. Orders replacement parts of exhibits as needed, maintains records, tests new and repaired components, and helps install and de-install the museum’s changing exhibits
  • Performs facility repair and daily maintenance of the facility as needed; documents upgrades to the museum’s facility; communicates progress and updates directly with director of operations
  • Performs or oversees contracted care and maintenance for the museum’s outdoor spaces
  • Set up, install and breakdown offsite events, in-house events, sound systems, décor, tents, stages, and lighting
  • Other duties as assigned

Competencies:

  • Energized, enthusiastic, and focused on providing world-class customer service
  • Able to manage complexity in problem solving and arrive at appropriate solutions
  • Ability to multitask
  • Ability to maintain building facilities
  • Thrives on ability to successfully complete a job

Knowledge, Skills and Abilities:

  • Understanding of general building and museum operations.
  • Ability to use power tools.
  • Basic business acumen related to operations – replace versus repair, prioritization of tasks based on impact to museum, etc.
  • High School diploma or GED required.
  • Minimum 2 years’ experience in a facilities/exhibits or carpentry position.
  • Must be 18 or older to apply.

Physical Demands:

  • Sitting, standing and walking for extended periods, frequent climbing, bending, stooping and lifting and moving up to 40 lbs.
  • Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus.
  • Ability to safely operate motor vehicle and power tools.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

To apply for this position, email your resume to jobs@c-mor.org with"Exhibits and Facilities Tech - Your Name" in the subject line.

Due to anticipated response, we regret that only those selected for an interview will be contacted. 


Special Events and Volunteer Manager

Reports To: Senior Vice President of Mission Operations
Location:
Downtown
Position type:
Full-time - nights, weekend, and holiday work required  

The Special Events & Volunteer Manager supports all departments of the museum in various capacities, and supports the museum as a whole. The incumbent is responsible for the planning and execution of special (public, member, fundraising and staff) events occurring at the museum as well as organizing offsite events, character appearances and facility rentals. In addition, the incumbent plans and directs all Children’s Museum volunteer programs, including internship programs, to enhance the services and operations of the museum, overseeing the recruiting, interviewing, hiring, training, and scheduling of volunteers and interns.  This position is also responsible for leading and managing the Legendary Santa program.

Specific duties include, but are not limited to:

  • Engage and work with volunteers in support of the Museum’s events and other mission-related activities
  • Oversee all special events including planning, logistics and execution
  • Lead and manage Legendary Santa program including interviewing, hiring, and training seasonal staff
  • Maintain awareness about the needs of the museum and provide oversight of and recruit volunteers to support these needs across all departments:
  • Create and maintain relationships with community volunteer partners, such as philanthropic corporations, high schools, colleges, and clubs
  • Serve as main contact and lead all major offsite festivals
  • Serve as main point of contact and support for the Volunteer Committee of the Associate Board
  • Oversee the operations of the Children’s Book Bank
  • Recruit and manage interns in conjunction with department heads
  • Responsible for day-of management of event and oversight of event staff
  • Manage Seymour’s and other mascot appearances  
  • Adhere to approved budgets, monitor expenses and opportunities for savings, and maintain detailed records/receipts for financial accounting
  • Serve as a resource to other departments in regard to event planning and volunteer needs
  • Oversee facility rental program
  • Other duties as assigned

Competencies:

  • Outstanding customer service
  • Financial acumen and the ability to manage a budget
  • Ability to supervise others with diverse backgrounds and education levels
  • Ability to multi-task and work in a fast-paced environment
  • Excellent Communication and interpersonal skills 
  • Able to manage complexity in problem solving and arrive at appropriate solutions
  • Strong organizational skills
  • Careful Attention to detail

Knowledge, Skills and Abilities:

  • A Bachelor’s Degree in Event Management, Public Relations, Communications, Nonprofit Management, or Hospitality is ideal, certification in Volunteer Administration a plus
  • Demonstrated ability to manage a budget
  • 2 year’s experience in managing people and projects
  • Understanding of facilitated educational experiences in an informal setting is preferred.

Physical Demands:

  • Sitting, standing and walking for extended periods, frequent climbing, bending, stooping and lifting and moving up to 35 lbs.
  • Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus.
  • Ability to safely operate a motor vehicle.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

To apply for this position, email your resume to jobs@c-mor.org with"Special Events and Volunteer Manager - Your Name" in the subject line.

Due to anticipated response, we regret that only those selected for an interview will be contacted.

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